{"id":4616,"date":"2020-04-09T13:20:17","date_gmt":"2020-04-09T10:20:17","guid":{"rendered":"https:\/\/help.jamk.fi\/peppi-ohjeet-henkilokunnalle\/teachers-instructions\/suggestions-for-time-and-location\/"},"modified":"2025-12-03T09:42:16","modified_gmt":"2025-12-03T07:42:16","slug":"suggestions-for-time-and-location","status":"publish","type":"page","link":"https:\/\/help.jamk.fi\/peppi-ohjeet-henkilokunnalle\/en\/teachers-instructions\/suggestions-for-time-and-location\/","title":{"rendered":"Suggestions for time and location and teaching groups"},"content":{"rendered":"\n<p>The teacher will present suggestions for time and location for those implementations to which they have been assigned. The suggestions are utilised in the preparation of course timetables. Note that these are only suggestions. Education coordinators will seek to take the suggestions into account in the creation of the course timetable in the way that is best for the study offerings as a whole.<\/p>\n\n\n\n<p>When schedules are ready and published you can see a list of implementations reservations. Just click <em>Suggestions for time and location<\/em> button and scroll down to <em>Reservations<\/em>. If the field is blank then there\u00b4s no reservations for the implementation.<\/p>\n\n\n\n<p>You can search your implementations from the top menu under <em>Realizations<\/em>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">1 Suggestions for time and location and timing<\/h2>\n\n\n\n<p>After selecting an implementation, click the <em>Suggestions for time and location<\/em> button to view and edit the timing of the implementation and define its room and equipment resource needs.<\/p>\n\n\n\n<p>If implementation is virtual but it consist of webinars add dates and times for webinars in suggestions. Only with that information webinars can be added to schedules so students see them and you see them also in your own calendar.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"640\" height=\"130\" src=\"https:\/\/help.jamk.fi\/peppi-ohjeet-henkilokunnalle\/wp-content\/uploads\/sites\/131\/2020\/04\/Suggestion-of-time-and-locations.jpg\" alt=\"Suggestion of time and location menu\" class=\"wp-image-1283\"\/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">1.1 Timing<\/h3>\n\n\n\n<p>To open the edit window, click the <em>Edit timing and additional information<\/em> button.<\/p>\n\n\n\n<p>The <em>Implementation date min\/max<\/em> and <em>Implementation date<\/em> of the implementation are populated automatically from annual planning. Only the curriculum creators are authorised to edit the <em>Implementation date min\/max<\/em>. The teacher can edit the<em> Implementation date<\/em> field.<\/p>\n\n\n\n<p>In the free text field, you may enter additional information for the course timetable planner. For example, you may suggest that your classroom sessions be held at the beginning of the week or that you want the course to be held over a period of time that is shorter than the default implementation time.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"640\" height=\"491\" src=\"https:\/\/help.jamk.fi\/peppi-ohjeet-henkilokunnalle\/wp-content\/uploads\/sites\/131\/2020\/04\/Editing-timing.jpg\" alt=\"Write your timing wish on this field\" class=\"wp-image-1285\"\/><\/figure>\n\n\n\n<p>Save the data before exiting the window.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">1.2 Suggestions for time and location<\/h3>\n\n\n\n<p>In this section, you specify more detailed suggestions for those who prepare the course timetable. The suggestions are displayed in the <em>Resource planning and reservation<\/em> service when teaching room reservations are made via the implementation.<\/p>\n\n\n\n<p>To open the edit window, click the <em>Add suggestion for time or room<\/em> button:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"640\" height=\"393\" src=\"https:\/\/help.jamk.fi\/peppi-ohjeet-henkilokunnalle\/wp-content\/uploads\/sites\/131\/2020\/04\/Addsuggestion-form.jpg\" alt=\"Add suggestion form\" class=\"wp-image-1286\"\/><\/figure>\n\n\n\n<p><strong>Priority:<\/strong> The priority of the suggested reservation is normal by default. You can change the priority level of your suggestion to low or high from the \u2018Priority\u2019 menu. <em>Use the high priority if the implementation must be located in a specific room, such as a laboratory or equivalent.<\/em><\/p>\n\n\n\n<p><strong>Name of time wish:<\/strong> In the field, enter the reason for the reservation, e.g. a lecture or practicing. This information is mandatory.<\/p>\n\n\n\n<p><strong>Teachers:<\/strong> This field displays the persons assigned to the implementation in annual planning. You can add or delete persons according to whom the time suggestions pertains to.<\/p>\n\n\n\n<p><strong>Groups:<\/strong> This field shows the groups assigned to the implementation. You can delete groups from or add groups to the suggested reservation.<\/p>\n\n\n\n<p><strong>Start \/ End:<\/strong> The dates are used for indicating when the need for the suggested room starts and ends.<br>Amount of teaching event: Indicates how many teaching sessions the aforementioned time limits should include.<\/p>\n\n\n\n<p><strong>Duration of teaching event:<\/strong> Indicate how many 45-min lessons you want to include in one teaching session. 45min and 1h 30min can be directly chosen from the drop-down menu. If you want to have a classroom session be 3 or 4 lessons, enter 3h or 4h in the field, respectively.<\/p>\n\n\n\n<p><strong>Teaching groups:<\/strong> The field displays the teaching groups defined for the implementation, arranged by type. If applicable, you can assign teaching groups to the suggested reservation. See section 2 Teaching groups for instructions on how to create teaching groups.<\/p>\n\n\n\n<p><strong>Room type:<\/strong> Select the type of room you need from the drop-down menu.<\/p>\n\n\n\n<p><strong>Room wish:<\/strong> Select your needed roomn from the drop-down menu.<\/p>\n\n\n\n<p><strong>Additional information:<\/strong> Free text field where you can state irregular time or room needs or other additional needs.<\/p>\n\n\n\n<p><strong>Repetition<\/strong>: Here, you may indicate whether you want the reservation to be repeated weekly or daily and make suggestions for the desired day or time. In the preview menu, you can specify whether the reservation is to be repeated for all the days chosen. Note that the person who prepares the timetable need not comply with your suggestion if the preparation of the timetable makes it necessary to change the day. Remember to save when you are done.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"640\" height=\"460\" src=\"https:\/\/help.jamk.fi\/peppi-ohjeet-henkilokunnalle\/wp-content\/uploads\/sites\/131\/2020\/04\/Repetition.jpg\" alt=\"Repetition form\" class=\"wp-image-1291\"\/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">1.3 Reservations<\/h3>\n\n\n\n<p>This view lists all the room and equipment reservations the implementation concerned has been linked with.<\/p>\n\n\n\n<p>Teaching reservations are first made in the draft mode, and they are only displayed to education coordinators. When the timetable planning is complete, they will change the status of the implementation reservation to suggestion so that the teacher will see the reservations. When the status of the reservation is <em>Published<\/em>, it will also be displayed to the students and other users. Reservation data can be changed by an education coordinator.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">2. Teaching groups<\/h2>\n\n\n\n<p>The teacher may define what kind of teaching groups the implementation has.<br>Information about small groups is usually needed when you want the students to enrol in small groups and\/or the small groups are available for timetable planning and room reservations; for example, that the group is divided into three small groups, each with their own practicing times in laboratory rooms.<\/p>\n\n\n\n<p>If the implementation involves classroom sessions that concern all the small groups, be sure to add all the small groups in the time wish.<\/p>\n\n\n\n<p>Note! If student has enrolled to subgroup only Tuudo shows that subgroup\u00b4s reservations which student has enrolled to. Peppi and timetable engine show all the subgroup reservations although student has enrolled only to one. Students can hide wrong sub-group reservations from Tuudo and timetable engine: They just find the reservations they want, click the reservation and click <em>Hide event<\/em>. From Peppi\u00b4s calendar student\u00b4s can\u00b4t hide reservations. If they have synchronized Peppi\u00b4s calendar to Outlook they can delete wrong sub-group reservations from Outlook.<\/p>\n\n\n\n<p>If student doesn&#8217;t remember the sub-group, he\/she can check the subgroup from PLP. They just choose<em> Enrolments<\/em> tab and scroll down to <em>Enrolments<\/em>. Student can enrol to implementations without choosing a sub-group. Teacher can add or change the sub-group from implementation\u00b4s <em>Enrolmen<\/em>t menu.<\/p>\n\n\n\n<p>To open the save groups window, click the <em>Add teaching group set<\/em> button:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"640\" height=\"601\" src=\"https:\/\/help.jamk.fi\/peppi-ohjeet-henkilokunnalle\/wp-content\/uploads\/sites\/131\/2020\/09\/Opetusryhma_Eng.jpg\" alt=\"Add schedule group. You can name groups as you wish\" class=\"wp-image-2031\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Select the teaching group set type, select <strong>Scheduling group<\/strong>. You can name the groups as you wish.<\/li>\n\n\n\n<li>Define the number of teaching groups.<\/li>\n\n\n\n<li>In the <em>Teaching group registration is made<\/em> field, you can define how many teaching groups the student may enrol in.<\/li>\n\n\n\n<li>In the <em>Default number of participants\/group<\/em> field, define the same number of participants for all groups.<\/li>\n\n\n\n<li>If necessary, you can change the group-specific number of participants in the <em>Edit teaching grou<\/em>p window.<\/li>\n\n\n\n<li>Save the data before exiting the window.<\/li>\n\n\n\n<li>Click the minus (-) button to edit the details of a set of teaching groups or an individual group.<\/li>\n\n\n\n<li>Click the plus (+) button to add a new group to the set of teaching groups.<\/li>\n\n\n\n<li>Click the cross (x) button to delete a set of teaching groups or an individual group.<\/li>\n\n\n\n<li>When the teaching group information has been created, it can be utilised in time and room wishes<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"640\" height=\"563\" src=\"https:\/\/help.jamk.fi\/peppi-ohjeet-henkilokunnalle\/wp-content\/uploads\/sites\/131\/2020\/04\/Ryhmattilatoiveissa.jpg\" alt=\"How to use teaching groups in suggestion for teaching\" class=\"wp-image-1293\"\/><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>The teacher will present suggestions for time and location for those implementations to which they have been assigned. The suggestions are utilised in the preparation of course timetables. Note that these are only suggestions. Education coordinators will seek to take the suggestions into account in the creation of the course timetable in the way that [&hellip;]<\/p>\n","protected":false},"author":76,"featured_media":0,"parent":4614,"menu_order":3,"comment_status":"closed","ping_status":"open","template":"","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","footnotes":""},"categories":[7],"tags":[],"class_list":["post-4616","page","type-page","status-publish","hentry","category-uncategorized-en"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Suggestions for time and location and teaching groups - Peppi-ohjeet henkil\u00f6kunnalle<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/help.jamk.fi\/peppi-ohjeet-henkilokunnalle\/en\/teachers-instructions\/suggestions-for-time-and-location\/\" \/>\n<meta property=\"og:locale\" content=\"fi_FI\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Suggestions for time and location and teaching groups - Peppi-ohjeet henkil\u00f6kunnalle\" \/>\n<meta property=\"og:description\" content=\"The teacher will present suggestions for time and location for those implementations to which they have been assigned. 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