{"id":4704,"date":"2020-09-17T05:44:48","date_gmt":"2020-09-17T02:44:48","guid":{"rendered":"https:\/\/help.jamk.fi\/peppi-ohjeet-henkilokunnalle\/teachers-instructions\/teachers-schedules\/how-teachers-edit-schedules\/"},"modified":"2023-12-18T13:36:26","modified_gmt":"2023-12-18T11:36:26","slug":"how-teachers-edit-schedules","status":"publish","type":"page","link":"https:\/\/help.jamk.fi\/peppi-ohjeet-henkilokunnalle\/en\/teachers-instructions\/teachers-schedules\/how-teachers-edit-schedules\/","title":{"rendered":"How teachers edit schedules and reservations"},"content":{"rendered":"\n<p>Schedule making and resource reservation is focused on units and there\u00b4s designated staff who do schedules, mostly education coordinators.<\/p>\n\n\n\n<p>Teachers have some rights to edit their own schedules and reservations made for them if needed. Reservations are only edited and deleted in Peppi. If you delete reservation from your Outlook calendar it doesn&#8217;t delete from Peppi.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>If reservation includes group or implementation information schedules must only be edited in <strong>Plan and make teaching reservations <\/strong>section in <em>Resource planning and reservations<\/em>.<\/li>\n\n\n\n<li>Teacher can edit and delete only reservations which he\/she teaches, which means that teacher\u00b4s name is in <em>Reserved to persons <\/em>field.\n<ul class=\"wp-block-list\">\n<li>There can be multiple teachers in <em>Reserved to persons <\/em>field.<\/li>\n\n\n\n<li>Teacher can\u00b4t remove or add other teachers from the reservation<\/li>\n\n\n\n<li>Schedule makers can add or remove teachers from reservations.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Teacher can delete reservations from classroom if class is cancelled for example due to sickness.\n<ul class=\"wp-block-list\">\n<li>If there\u00b4s multiple teachers in the reservations, reservations is deleted from all the teachers.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Teacher can\u00b4t change time or location if reservations location is in a room in campus. Time and location changes are made by units staff responsible of schedules.<\/li>\n\n\n\n<li>If there\u00b4s no room in a reservation, teacher can edit time and duration and also add or remove teachers.<\/li>\n\n\n\n<li>Teacher can make reservations without room, for example is class is held in Zoom.<\/li>\n<\/ul>\n\n\n\n<p><a href=\"https:\/\/help.jamk.fi\/peppi-ohjeet-henkilokunnalle\/en\/resource-planning-and-reservations\/making-a-reservation\/\">More instructions about reservation making here<\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Deleting schedule reservation<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Go to <strong>Plan and make teaching reservations<\/strong> section in <em>Resource planning and reservations<\/em><\/li>\n\n\n\n<li>You can look for implementation you need in several ways<\/li>\n\n\n\n<li>Write your name in <em>Persons<\/em> field<\/li>\n\n\n\n<li>If needed write implementation name or code in the<em> Implementation<\/em> field<\/li>\n\n\n\n<li>If needed write group in the <em>Group<\/em> field<\/li>\n\n\n\n<li>Move to desired date on arrow or <em>Move to date<\/em> buttons<\/li>\n\n\n\n<li>From <em>Settings<\/em> button you can edit calendar view<\/li>\n\n\n\n<li>If you have edit and delete rights you can see a nob in the upper-right corner of reservation. Klick the nob and choose what you want to do.<\/li>\n<\/ul>\n\n\n\n<p>By choosing <em>Delete<\/em> you remove that day and it won\u00b4t be seen in your or students calendar. Default setting is that you remove only the chosen day. If there\u00b4s multiple teachers in the reservation deleting removes reservations from their calendar too.<\/p>\n\n\n\n<p>If you know that multiple classes are cancelled you can choose all the contacts you want to remove at one edit. At the end click <em>Delete<\/em>. If you don\u00b4t want to delete reservation click <em>Cancel<\/em>.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"248\" height=\"640\" src=\"https:\/\/help.jamk.fi\/peppi-ohjeet-henkilokunnalle\/wp-content\/uploads\/sites\/131\/2020\/09\/Delete-reservation.jpg\" alt=\"Delete reservation. Choose the dates you want to delete\" class=\"wp-image-2124\"\/><\/figure>\n\n\n\n<p>Note! If you delete accidentally a reservation which had a room contact your units schedule maker to add the reservation back.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Mass editing<\/h2>\n\n\n\n<p><a href=\"https:\/\/help.jamk.fi\/peppi-ohjeet-henkilokunnalle\/en\/resource-planning-and-reservations\/reservation-listing-and-mass-management\/\">More information about reservations mass editing is here<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Editing reservation with external room<\/h2>\n\n\n\n<p>If teaching is changed from classroom teaching to remote or virtual teaching teacher can make the change.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Go to <strong>Plan and make teaching reservations<\/strong> section in <em>Resource planning and reservations<\/em><\/li>\n\n\n\n<li>You can look for implementation you need in several ways<\/li>\n\n\n\n<li>Write your name in <em>Persons<\/em> field<\/li>\n\n\n\n<li>If needed write implementation name or code in the<em> Implementation<\/em> field<\/li>\n\n\n\n<li>If needed write group in the <em>Group<\/em> field<\/li>\n\n\n\n<li>Move to desired date on arrow or <em>Move to date<\/em> buttons<\/li>\n\n\n\n<li>From <em>Settings<\/em> button you can edit calendar view<\/li>\n\n\n\n<li>If you have edit and delete rights you can see a nob in the upper-right corner of reservation. Klick the nob and choose what you want to do.<\/li>\n<\/ul>\n\n\n\n<p>\u2022 Remove rooms from Resources field and choose <em>External room.<\/em><br>\u2022 Write in the <em>Topic<\/em> field where class is held, for example &#8221;On Zoom&#8221;.<br>\u2022 Copy link in the <em>External link<\/em> field. Check the copied link in case &#8221;https:\/\/&#8221; comes twice. In that case it won\u00b4t function for students unless you remove the other.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Link made in <em>External field<\/em> works for students in Tuudo and in Timetable engine if it\u00b4s made right. You can test the link for example in Timetable engine.<\/li>\n\n\n\n<li>Please note that Timetable engine is a public website so the link is public and anyone can click it. If you put in <em>Description<\/em> field password or other information that can also be seen Tuudo and in Timetable engine. If you want to be sure that only students enter your Zoom or Teams, use waiting room. In Teams you can set it on Meeting settings. In Zoom&#8217;s settings it is waiting room.<\/li>\n<\/ul>\n\n\n\n<p>You can also add or remove teachers for reservations with external room.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Making a reservation without a room<\/h2>\n\n\n\n<p>Teacher can make new reservations for implementations if he\/she is teaching it.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Go to <em>Plan and make teaching reservations<\/em> section in <em>Resource planning and reservations<\/em><\/li>\n\n\n\n<li>Write in the Implementation field the implementation you want to create.<\/li>\n\n\n\n<li>Look for the desired time from calendar and either click or paint the time you want<\/li>\n\n\n\n<li>In the reservation form is automatically added implementation group and teacher information. Also cost center is automatically added.<\/li>\n\n\n\n<li>You can add or remove teachers<\/li>\n\n\n\n<li>You can edit time and duration<\/li>\n<\/ul>\n\n\n\n<p>\u2022 Remove rooms from Resources field and choose <em>External room.<\/em><br>\u2022 Write in the <em>Topic<\/em> field where class is held, for example &#8221;On Zoom&#8221;.<br>\u2022 Copy link in the <em>External link<\/em> field. Check the copied link in case &#8221;https:\/\/&#8221; comes twice. In that case it won\u00b4t function for students unless you remove the other.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Link made in <em>External field<\/em> works for students in Tuudo and in Timetable engine if it\u00b4s made right. You can test the link for example in Timetable engine.<\/li>\n\n\n\n<li>Please note that Timetable engine is a public website so the link is public and anyone can click it. If you put in <em>Description<\/em> field password or other information that can also be seen Tuudo and in Timetable engine. If you want to be sure that only students enter your Zoom or Teams, use waiting room. In Teams you can set it on Meeting settings. In Zoom&#8217;s settings it is waiting room.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Schedule making and resource reservation is focused on units and there\u00b4s designated staff who do schedules, mostly education coordinators. Teachers have some rights to edit their own schedules and reservations made for them if needed. Reservations are only edited and deleted in Peppi. If you delete reservation from your Outlook calendar it doesn&#8217;t delete from [&hellip;]<\/p>\n","protected":false},"author":76,"featured_media":0,"parent":4697,"menu_order":2,"comment_status":"closed","ping_status":"open","template":"","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","footnotes":""},"categories":[7],"tags":[],"class_list":["post-4704","page","type-page","status-publish","hentry","category-uncategorized-en"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How teachers edit schedules and reservations - Peppi-ohjeet henkil\u00f6kunnalle<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/help.jamk.fi\/peppi-ohjeet-henkilokunnalle\/en\/teachers-instructions\/teachers-schedules\/how-teachers-edit-schedules\/\" \/>\n<meta property=\"og:locale\" content=\"fi_FI\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How teachers edit schedules and reservations - Peppi-ohjeet henkil\u00f6kunnalle\" \/>\n<meta property=\"og:description\" content=\"Schedule making and resource reservation is focused on units and there\u00b4s designated staff who do schedules, mostly education coordinators. 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