GDPR (2016\/679)
Updated: 28.9.2021
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1 Name of the register<\/strong><\/p>\n\n\n\n 2 Controller<\/strong><\/p>\n\n\n\n Jamk University of Applied Sciences 3 Contact person in matters concerning the register, contact information during office hours<\/strong><\/p>\n\n\n\n Register and process manager: Director, School of Business, Minna-Maaria Hiekkataipale 4 Purpose of the processing of personal data<\/strong><\/p>\n\n\n\n Administration and verification of identity, collection of required documents, transferring information into the student management system Peppi<\/p>\n\n\n\n 5 Data contents of the register<\/strong><\/p>\n\n\n\n Mandatory information for all<\/p>\n\n\n\n Sending institution<\/p>\n\n\n\n \u2022 Sending institution Information concerning students<\/p>\n\n\n\n Student’s personal data:<\/p>\n\n\n\n \u2022 Family name Next of kin<\/p>\n\n\n\n \u2022 Name and relationship to student Exchange period<\/p>\n\n\n\n \u2022 Autumn or Spring semester<\/p>\n\n\n\n Questions concerning housing<\/p>\n\n\n\n Questions concerning Insurance coverage during the exchange period<\/p>\n\n\n\n Application documents:<\/p>\n\n\n\n \u2022 Learning Agreement 6 Legal bases for processing personal data<\/strong><\/p>\n\n\n\n The statutory task\/obligation and controller\u2019s legitimate interests<\/p>\n\n\n\n <\/p>\n\n\n\n 7 Regular information sources<\/strong><\/p>\n\n\n\n Information sources for periods abroad are 8 Regular information disclose and information transfer outside the EU or the European Economic Area<\/strong><\/p>\n\n\n\n Handling the personal data is not contracted out. 9 Register protection principles<\/strong><\/p>\n\n\n\n Information is collected via Webropol survey and the data is transferred to the student management system Peppi.<\/p>\n\n\n\n The use of the Peppi system requires a personal user name and password. Rights to see and make changes\/update the data is dictated by the user name and the role attached to the user. Staff is entitled to see\/update only such information which is needed and included in their duties. The right to use the system is taken out from the staff moving into another duties.<\/p>\n\n\n\n 10 Retention period or criteria for determining<\/strong><\/p>\n\n\n\n Personal data is stored 5 years on M-drive in accordance with the Jamk information management plan, taken into account also the rules and regulations of the possible sponsors of the period abroad (e.g. European Commission) pertaining the retention period. Determining information from the system is done with timing\/manually.<\/p>\n\n\n\n 11 Automatic decision-making\/profiling<\/strong> Automatic decision making\/ profiling related to personal data is not conducted. 12 Rights of the Data Subject<\/strong> GDPR (2016\/679)Updated: 28.9.2021 1 Name of the register The student register of the enrolment, application, and administration system of School of Business Study Abroad education \u2013 Privacy Statement 2 Controller Jamk University of Applied SciencesP.O. Box 207FI-40101 Jyv\u00e4skyl\u00e4, Finland 3 Contact person in matters concerning the register, contact information during office hours Register and process […]<\/p>\n","protected":false},"author":178,"featured_media":0,"parent":617,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","footnotes":""},"categories":[15],"tags":[309],"class_list":["post-168","page","type-page","status-publish","hentry","category-uncategorized-en","tag-privacy-statement-en"],"acf":[],"yoast_head":"\n
The student register of the enrolment, application, and administration system of School of Business Study Abroad education \u2013 Privacy Statement<\/p>\n\n\n\n
P.O. Box 207
FI-40101 Jyv\u00e4skyl\u00e4, Finland
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Register and process owner: Head of Department Global Competence, Matti Hirsil\u00e4
Content Main User: Education Coordinator, Olga Afanaseva
Technical Main User: System Specialist, Ulla Tiainen-Sallinen (Peppi) or Coordinator, Elina Kirjalainen (Webropol)
etunimi.sukunimi[a]jamk.fi<\/p>\n\n\n\n
\u2022 Faculty \/ department
\u2022 Name of the Diploma \/ Degree for which you are currently studying
\u2022 Department coordinator
\u2022 Full address of the institution
\u2022 Post code town
\u2022 Telephone
\u2022 E-mail of the university contact person<\/p>\n\n\n\n
\u2022 First name
\u2022 Date of birth (ddmmyy)
\u2022 Gender
\u2022 Country of residence
\u2022 Mother tongue
\u2022 Citizenship
\u2022 Home address
\u2022 Postal code
\u2022 Phone number (with international code, e.g. for French numbers: +33)
\u2022 Email<\/p>\n\n\n\n
\u2022 His \/ her contact information<\/p>\n\n\n\n
\u2022 Transcript of records
\u2022 Copy of your passport<\/p>\n\n\n\n
\u2022 Applicants\/data subject themselves
\u2022 Jamk student register\/study information system
\u2022 Receiving and sending institution\/organisation liaison
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Information is disclosed to Jamk University of Applied Sciences student register\/study information system, and finance services.<\/p>\n\n\n\n
The following regular information transfers to third parties are done:
\u2022 To the receiving and sending institution\/organisation liaison for organising and implementing the period abroad.
\u2022 In case of incoming students with the consent of the data subject also to the operator in charge of tutoring, student housing foundation or other agreed apartment broker, library
\u2022 National and international authoritative transfers, such as Immigration Services, and Embassies, etc.<\/p>\n\n\n\n
Personal information may be transferred outside the EU or the European Economic Area and\/or international organisation , if receiving institution\/organisation of the period abroad is located outside the EU or the European Economic Area and\/or is international organisation.
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Personal data is protected according to Survey tool \u2013 Privacy Statement https:\/\/help.jamk.fi\/tietosuoja\/en\/survey-tool-privacy-statement\/ , Peppi \u2013 Privacy Statement (described below) and M-drive is accessible only to limited amount of employees who process this data)<\/p>\n\n\n\n
Peppi \u2013 Register protection principles:
Personal information is processed and maintained according to the Act on the Protection of Privacy.
Information:
\u2022 is stored and protected so that it is not available to any outside source, it cannot be accidentally deleted, changed, given or transferred to outsiders or handled in any illegal manner.
\u2022 Access to the system is limited at Jamk to specific persons and is determined by their working duties. The use of the system requires a user ID and a password.
\u2022 Jamk personnel is bound by a non-disclosure agreement.
\u2022 Information containing personal details will be destroyed by shedding or as data security waste.
\u2022 All servers are located in a locked location and access is monitored. Servers are only allowed for administrators.
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To enable studying the personal data is transferred to Jamk student register\/study information system Peppi, where data is stored in accordance with the Jamk information management plan. In the national database of higher education institutions Virta the data is stored permanently. Jamk also stores permanently the electronic information in the student register (Decision of the National Archives of Finland AL\/20757\/07.01.01.03.02\/2016 )<\/p>\n\n\n\n
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Read more information about the Jamk\u2019s Privacy Policy, Data Protection Officer<\/a> and the rights of the data subject<\/a> and their implementation.<\/p>\n","protected":false},"excerpt":{"rendered":"