1. Creating a meeting invitation with the Zoom app.
Click the Schedule button in the Zoom app.
Topic: Add a descriptive name for the meeting, such as the name of a webinar series or the title of the course you are teaching.
Start, Duration: Select the date, time, and duration of the meeting.
Meeting ID: Choose whether to generate a new meeting ID automatically or use your personal meeting ID. For privacy, it’s advisable to use automatically generated IDs for events where the Zoom link is shared publicly.
Security: Decide whether to use a password or a waiting room. A waiting room allows you to monitor participants joining the meeting and personally welcome them.
Video: Choose whether the participants’ cameras are automatically turned on when joining the meeting or not. For privacy, you may want to keep the camera off initially and instruct participants to turn it on when needed.
Audio: Select Telephone and computer audio to ensure audio works also when joining via the mobile app.
Calendar: Choose the calendar where you want the Zoom meeting entry to be created.
Advanced Options:
Allow participants to join anytime
You can create your students a meeting that they can join anytime to talk about, for example, group work.
Otherwise it is not recommended to activate this setting.
Note that students can also create Zoom meetings themselves through their own Zoom accounts and invite other students to join these meetings.
Mute participants upon entry
It is considerate to allow participants to join the meetings so that their microphone is not active. This way they can, for example, move to a more quiet place before switching on the microphone.
This is also a good way to prevent background noise from disturbing a presentation or being recorded when participants join the meeting late.
Automatically record meeting:
Ensures that the meeting is recorded from the start.
Alternative hosts
If there is more than one meeting organizer or several teachers in charge or one meeting, you can add them all to the alternative hosts field. You as the meeting organizer and the alternative hosts can start the meeting and get host/co host rights automatically.
This is useful when the person in charge of starting the meeting is late or absent.
An alternative host needs to have @jamk.fi or @student.jamk.fi email address.
2. Creating a meeting invitation on the zoom.jamk.fi site.