For Teacher: General Instructions

The exam computers can only be used for exams in the EXAM system. Connections to internet and network services outside the exam system are blocked. Applications such as Word are available, so the student can attach, for example, a docx file to their answer. The following applications are installed on the EXAM computers:

*GeoGebra is a so-called CAS calculator that students can use for mathematical tasks. Since there is a need at Jamk to organize exams both with and without a calculator, GeoGebra is not installed on all computers. If you want the student to have access to GeoGebra, set the exam resource to “CAS-ohjelmat käytössä”. If you want the student to be unable to use the GeoGebra calculator during the exam, select “Ei CAS-ohjelmia” as the exam resource.

Translation:

An exam in the EXAM system is always linked to a course or implementation, which come from Peppi.

In the exam, questions are always added to sections, of which there can be one or more in the exam. There can be one or more questions in a section. Sections are used to structure and paginate the exam; for example, a section can be a set of questions related to a specific subject or question type. A section can also be defined as an optional section for the student, or the questions within a section can be randomized in the exam. The system can only randomize questions that have the same point value.

In the EXAM system, the following types of questions can be created:

• Essay question
• Fill-in exercise
• Multiple choice (one correct)
• Multiple choice (multiple correct)
• Statement question (editable)

A question/task consists of text and at most one attachment. The attachment can be an image or PDF file, or another file that can be opened with the software available on the exam computers (the software selection varies by institution). Simple formatting can be applied to the question description.

Questions created in the exam are automatically saved in the EXAM question library, from which they can be used in other exams as well.

Alternatively, questions can also be created separately using the “new question” button in the EXAM system, and then added to the exam from the question library. When a question is added to an exam from the question library, any changes made to the question will be reflected in all exams to which the question is linked: EXAM – Adding and editing questions.

If there are submissions in the exam, the questions in the students’ exam submissions are protected from subsequent edits by making copies of them at the start of the exam submission. In other words, if you, as a teacher, change the exam questions after at least one student has already taken the exam, the changes will not affect that student’s exam questions. The changes will take effect in future exams/exam questions.

Questions and exams can be copied into new versions, in which case changes made to the copy do not alter the original question.

Any editing to the exam by teacher will only be visible to students once it is published using the “Save and Publish” button.

The teacher can designate another teacher as an examiner, giving the other teacher full rights to the exam. Another teacher can also be designated as an evaluator, allowing them to evaluate exam answers but not to set exam completion details or give the final grade for the exam. Only the examiner has these rights.

A student can attach one file to their answer. The attachment can only be added to an essay question. Check the software selection available on the EXAM exam computers, as the software selection on the exam computers is intentionally limited at different institutions.

When a student has completed the exam, the teacher receives information about the completion in a weekly summary email. The exam is evaluated in the EXAM system.

The default examination method is the EXAM room mode (an electronic exam conducted in the Examstudio) where the student takes the aquarium exam as a self-service. The student can take the exam in Jamk’s EXAM facilities or as an exam visit in other Finnish higher education institution.

• Exam supervision: Yes, automatic video surveillance
• Internet, software, and attachments: No internet, but a limited selection of software is available on EXAM computers.

2. BYOD unrestricted

An exam that a student takes, for example, on their own computer. In an open personal computer exam, the student has access to the internet as well as all the programs and files on the computer. An open personal computer exam is not conducted in the Examstudio but can be taken, for example, at home or in a learning space.

• Typical use cases:
  • Applied remote exams where all materials and the internet are available without supervision.
  • Small-scale applied exams in a classroom. This meets needs such as: the same questions for everyone, the need for rare auxiliary programs, a lot of supplementary material (e.g., on a USB stick), online services as support (dictionaries, Finlex), and the use of pen & paper alongside the computer.
  • Maturity tests where the student has the right to use proofreading and remotely supervised maturity tests.
• Exam supervision: The teacher arranges as needed.
• Internet, software, and attachments: Free internet access and all programs available on the computer.

3. BYOD restricted

Each Examstudio is equipped with exam computers that have electric desks and saddle chairs. When making an exam reservation, a student can select “Accessibility type”, and the system will direct the reservation to such an exam computer.

The layout of the Examstudios aims to ensure accessible entry to the exam room, but not all doors along the routes are electronically operated, and access to the Dynamo Examstudio on the 2nd floor is via stairs or an elevator.

Extended exam time

If a student has received an individual study arrangement decision for extended exam time, follow these steps:

1. Copy the existing exam.
2. Change the exam type to “personal exam”.
3. Name the exam, set the exam period, and check the settings.
4. Add the student to the exam on the Publication settings tab, save, and publish.

Quiet Exam Room

To ensure exam peace, all exam stations are visually shielded with partitions, and ear protection is available at each station.

If a student has received an individual study arrangement decision for a quiet exam room, such a room can be arranged in the main campus library’s Exam Studio (GP06). The student must follow the booking instructions found in the student guidelines under “Managing Exam Reservations” – “Booking a Quiet Exam Room.”

Considerations for booking a quiet exam room:

• The quiet exam room must be booked 14-30 days before the exam date.
• During busy periods in May and December, it may not be possible to arrange a completely quiet single-person exam room. During these times, the quietest possible exam station (e.g., a corner spot) can be arranged. If taking the exam in a single-person room is essential during peak times, the student can negotiate other arrangements with the teacher.

Medications and aids in the exam

Bringing personal items into the Examstudios is prohibited. If a student has a justified need to bring items such as medications, snacks, or aids into the exam, the student must submit information about the teacher, exam time, and items to be brought in as a service request in Jamk Support. The service request must be made before the exam. This way, the supervisors will be informed of the special arrangements.