4.1 Thesis success with Wihi

Wihi is a project management and communication tool for your thesis. You schedule your thesis and monitor its progress. You communicate with your supervisor and submit files for their feedback. Your supervisor can see the progress of your thesis.

The student’s initial view in Wihi will open for you. If you have several study entitlements, select the study entitlement for which you are doing your thesis on the right side of the view (Figure 1).

Figure 1. Selecting the study entitlement

First, make a topic proposal (see section Topic proposal). Once your topic is approved, you will see the Tasks and Information sections on the right side of Wihi. You will also see the Thesis Information (your topic proposal), any statements from commissioners, and your supervisor’s details (advisor in the picture) (Figure 2).

The central part of the view contains the most essential functions. These are the same in all phases of the thesis.

Figure 2. Starting work on your student thesis

Phases of the thesis

In Wihi, the thesis is divided into different phases:

Project Plan (scheduling the project)
Phase 1: One third of thesis completed
Phase 2: Two thirds of thesis completed
Phase 3: Thesis ready for evaluation and
Thesis evaluation phase

When the supervisor approves phases 1-3 in Wihi, you will receive study attainments in Peppi. Follow your progress by scheduling the tasks for each phase in Wihi. The tasks are described below and in the following chapters of this guide.

Creating a task below in Wihi

Tasks of the project plan phase:

Agree on the first guidance meeting with your supervisor in accordance with the rules for your degree programme.
Schedule the entire thesis process in Wihi (=Project plan)

The supervisor approves the phase in Wihi once you have completed all the tasks for that phase. You will receive an Approved grade in Wihi, and the credits will be recorded in Peppi. The next phase of the thesis will open in Wihi.

Throughout the thesis process, use Wihi’s comments field, not e-mail, for communicating with the supervisor. The supervisor will be notified by e-mail of the message you sent in Wihi.

All students agree on the first guidance meeting with the supervisor at the very beginning of the thesis process.

Creating a task in Wihi

Go to the ‘Tasks’ function and click the Create task button to create a task (Figure 2).

Figure 2. ‘Create task’ button in Wihi

Clicking the button opens up the Create task form. Enter a name and description for the task and its start and end dates (Figure 3). Finally, click the ‘Send’ button to send the task. Your tutor can see the tasks you have created and comment on them using the ‘Comments’ function.

You can create several tasks for the same thesis phase. If a task is actually part of the next phase, you can continue to complete tasks even if the thesis tutor approves the phase you are in.

After creating a task, you can begin and edit the task, as well as skip or delete it if necessary (figure 4).

Figure 4. Beginning, skipping, and editing a task

Once you have completed the task, you can submit it to your thesis tutor by clicking the ‘Submit an answer’ button (figure 5). The task is considered complete only after the thesis tutor has approved it.

Sending a message in Wihi

You can communicate with your tutor at any phase in the thesis process. This is done using the Send comment button in Comments field. The message appears on the tutor’s Wihi desktop. In Comments field, you can also see messages sent to you by your tutor (Figure 6).

Uploading a file in Wihi

Upload your work to Wihi for the thesis supervisor’s review and comments. Use the Files-section and Upload file button (Figure 1). Write a short message (Hi, I just submitted my thesis plan!) so your thesis supervisor notices the file better. Ask your thesis supervisor about the file format (docx or pdf) and naming conventions, for their practices vary.

Uploading work to Wihi — Figure 1. Uploading files to Wihi

After the upload, both you and your thesis supervisor can access it in Wihi. Your thesis supervisor can also upload files to Wihi and you can view and download them.

You can also send a file to a person outside Jamk, e.g. the thesis commissioner or a peer, for comment. To do this, click on Send for external comments button. This requires you to enter the email address of the person you wish to send the file to into the message window.

NB: Do not use the “Send for external comments” function when communicating with your thesis supervisor. It is intended for communication with external stakeholder (eg. thesis commissioner/client).