eRPL application in Peppi

The teacher is responsible for making sure that the credits and grade are entered correctly on the student’s PLP and the transcript of records.

You can find all the eRPL applications students address to you in Peppi on the teacher’s desktop in the eRPL Accreditation drop-down menu. New RPL applications addressed to you will automatically cause an email to be sent to you by the system.

If you receive email notifications about applications that you believe have already been processed, please check that the application status is "archived" (figure 1). If the status is not "archived", complete the processing of the application by either performing credit transfer or marking the application as handled. For more detailed instructions, please refer to the application processing instructions.

The application status is "course is archived". — Figure 1. The status of the application

Email messages

Below is a list of email messages that the system sends to the student and the handler.

Messages sent to the handler

A student submits an application for processing.
A handler takes over part of the application for processing. The previous handler receives a notification.
The first handler of the application forwards the application for decision-making and/or saving to the next handler, or the handler of the application is completely changed to a new handler. The next handler receives a notification.
The student returns a part of the application back for processing.
The student cancels their application.
The handler rejects the student’s accreditation application. The handlers responsible for the parts of the application receive a notification.
A reminder message about applications that are still being processed is sent to handlers (so-called summary message).

Messages sent to the student

When the student submits an application for processing.
When the status of the application changes.
When a part of the application is returned to the student for completion.
When a decision is made on the studies/competence included in the application.
When the handler rejects the student’s accreditation application.

The application window

On the first tab, you find the applications for which you must carry out accreditation processing. The processed applications are transferred to the next tab. There are separate tabs for pre-accreditation applications.

The status of an eRPL application sent to you by a student may be one of the following: new application, currently processed or already processed. The status changes as the processing progresses (figure 2).

Figure 2. The status of RPL applications

The parts of the application

Open the application from the ‘Actions’ drop-down menu on the right side of the application line. Select ‘Process’.

The application is divided into three parts. In the upper part are the student’s information, in the middle the place of performance details and at the bottom the studies or competence with which the student is applying for accreditation. Note the attached file (figure 3).

Studies and decisions section

Importing study information via the Emrex service

The student should primarily use the Emrex service to import information about previously completed higher education studies into the application. Emrex retrieves the study information from the national data repository. In this case, the student does not need to enter details about the institution where the studies were completed or attach a transcript of records to the application.

Through the Emrex service, the following information is imported for the previously completed study: course name, credits, language of instruction, place of performance, assessment date, and original grade. The student cannot edit this information, but they may add more information about the study attainment in the application.

You will see the Emrex icon in the study information when the student has retrieved the data using Emrex (Figure 4).

Figure 4. Study information in the application when imported via Emrex

The tools you use when processing the accreditation can be found on the right side of the Studies and decisions section (figure 5). You can find application processing instructions on the pages of replacement, inclusion and prior acquired other competence.

Under ‘Studies and Decisions’, you can also see the type of accreditation in addition to the actual study or competence.

Figure 5. Studies and decisions of the application

If another person has transferred or returned the application to you for processing, the messages others have written on the application are displayed above the accreditation tools. These messages are also sent to your email.

At the bottom of the main window, you can find the change history of the application.

Returning or transferring the application

If it seems that the student should still complete or correct their application, send it back from the ‘Return’ tab (figure 6). Select ‘Student for editing’ and enter what you expect the student to do with the application in the Message field. Finally, click ‘Save’.

Figure 6. Returning the application to the student

You can transfer the application to another person for processing if you are not responsible for processing the application. Do this from the Workflow/transfer to -tab (figure 7). In the ‘Select new handler’ drop-down menu, type the person to whom you want to transfer the application and write a message to them. Click ‘Save’.