Recording replacement in the transcript of records

After processing the application, you must transfer the information on the accreditation decision to the student’s transcript of records. To do this, click ‘Credit transfer’ if the ‘Add credit transfer’ window does not open automatically (figure 1).

Note. If your decision is “approve completely”, you will never mark the accreditation as handled, because the student will then not receive a study attainment of accreditation for his/her PLP.

Study recording

First, check that the student has filled in the information of his own study correctly, because they also affect the recording study attainment on the transcript of records and PLP. E.g. The credits and name fields must be filled in correctly. Read more in the checklist for teachers.

Next you fill-in information about the studies to be replaced in the ‘Add credit transfer’ window. Click the pencil icon in the upper right corner to record the information (Figure 2).

Note: If the type of Replacement is ‘one to many’ or ‘many to many’ the information must be recorded separately for each study to be replaced (figure 2).

Check and add the following information (figure 3):

• Course (which will be accreditated)
• Credits (which will be accepted), see instruction
• Names shows in the transcript of records (Name of study attainment)
• Language
• Municipality (the municipality where accreditation takes place, almost always Jyväskylä)
• Assessment (see instructions below)
• Date of study attainment (the day when the credit is recorded)
• Assessed by (your own information)
• Type of study unit (see instructions below)
• Discipline (the student’s field of study)

Note. Please do not write anything in the Extra note for the transcript of records field, as the text will appear on the student’s transcript of records.

In the Grade field, enter the grade (1-5) that the student has received for the course for which he/she is applying for accreditation. If the evaluation is “passed”, enter H (passed) in the field. If there are several courses (‘many-to-one’ or ‘many-to-many’), calculate their average. Increase half marks upwards after counting.

Studies completed abroad are marked with a grade on a scale of 1–5 if the grading scale was the same. If the scale was not to the same, the letter H is used.

If it is a case of the competence replacement, select H (passed) as the evaluation.

As a rule, the type of study unit is the type selected in the curriculum in the ‘Type of Studies’ classifications of the studies in question. Please note that practical training has been separated to Practical Training in Finland and Practical Training Abroad. In addition, studies of Swedish as a second or a foreign language and Finnish as a second or a foreign language represent their own type. Only the following types are used for a Master’s Degree: professional studies, thesis, or elective studies.

After that, click ‘Save’ and then ‘Save‘ in the main window. The accreditation is transferred to the student’s transcript of records and the studies are archived in Peppi.