Prior acquired other competence – inclusion

Prior acquired other competences can be accredited either by replacement or inclusion. Only competence related to elective studies can be accredited through inclusion. Others are accredited through Replacement.

Prior acquired competences by inclusion

Before processing the application, read the instructions on the previous pages of this guide: eRPL – Accreditation and eRPL application in Peppi.

Open the application from the ‘Actions’ drop-down menu on the right side of the application line. Select ‘Process’.

Making a decision

Click ‘Go Directly to Decision-Making’ on the ‘Process’ tab (Figure 1).

Figure 1. Studies and decisions section in application

Now you can make the actual decision, which can be (figure 2):

Approve completely
Partially approved
Approved, but competence must be demonstrated
Reject

Figure 2. Decision on the application for prior acquired competence

The student must always demonstrate the competence they have acquired. This can be done, for example, by means of a written document, interview, video, learning diary or a portfolio, etc.

Decision ‘Approve completely’

Note: As a rule, the “approved completely” decision is used in inclusion cases.

Note: In order for the decision to be ‘approve completely’, the student must have completed both a description of their competence and an hourly calculation, which clarifies how many credits the competence in question can substitute for (1 credit = 27 hours of the student’s work). The competence must be at the level of a Bachelor’s or a Master’s Degree.

Enter the information below on the Process tab (Figure 3):

decision “Approve completely”
a message to the student (justifications for the accreditation)
the registrar (choose yourself here)
message to registrar field you can write notes that are only visible to you.

Finally, click ‘Save’.

Figure 3. Recording information related to the decision

Choosing the application keywords

The next step in recording accreditation is to select the keywords that best describe the competence in the application from the ‘Hakemuksen asiasanat’ window (Figure 4). Note: The window is only in Finnish. You can select more than one keyword. You can also filter the keyword list by first typing your field of study in the ‘Ohjauksen ala’ field to see only the keywords related to your field. Note: In this case, you cannot find so-called general keywords. Keywords gather applications in an accreditation bank, where you can search for accreditations already made using keywords.

Figure 4. Adding keywords to the application

Click ‘Tallenna asiasanat ja päätös’ to move forward. Now you go to enter the accreditation in Peppi.

Go to the instruction on Recording inclusion in the transcript of records

Decision ‘Approved, but competence must be demonstrated’

Approval of the application provided that the competence is demonstrated requires an agreement to be drawn up.

The agreement is made on the Agreements tab of the processing of the application before the decision is made. Enter what the student must do to have the entire course approved in the ‘Description of the New Agreement’ field (figure 5). Finally, click ‘Add new agreement’. Check the information on the agreement. In this section, you can, for example, share the information on the agreement with another teacher by adding them in the ‘Other Teachers’ field. Click ‘Save’ to approve the agreement. Then continue processing the application on the ‘Process’ tab.

Figure 5. Drafting of the agreement in accreditation

Click ‘Go Directly to Decision-Making’ on the ‘Process’ tab.

Enter the information below on the Process tab (see picture 3 above):

decision ‘Approved but competence must be demonstrated’
a message to the student (justifications for the accreditation)
the registrar (choose yourself here)
message to registrar field you can write notes that are only visible to you.

Click ‘Save‘.

Choosing the application keywords

The next step in recording accreditation is to select the keywords that best describe the competence in the application from the ‘Hakemuksen asiasanat’ window (Figure 4 above). Note: The window is only in Finnish. You can select more than one keyword. You can also filter the keyword list by first typing your field of study in the ‘Ohjauksen ala’ field to see only the keywords related to your field. Note: In this case, you cannot find so-called general keywords. Keywords gather applications in an accreditation bank, where you can search for accreditations already made using keywords.

Click ‘Tallenna asiasanat ja päätös’ to move forward.

Finally, you will move on to recording the accreditation in Peppi. Click ‘Credit transfer‘ button (Figure 6).

Note. Please require the student to demonstrate his/her competence or complete the competence before recording the credit, because the recording transfers the study attainment to the student’s transcript of records.

Figure 6. Decision “Requires demonstration of competence”

Go to the instruction on Recording inclusion in the transcript of records