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Policies for planning teaching schedules

Approved by the Education Management Team 4.6.2026.

General principles for planning and making teaching schedules in order to clarify and streamline the process. The policies enable optimisation and the introduction of an AI timetable in the future.

On the basis of the guidelines, the authors of timetables draw up teaching schedules in accordance with the annual clock based on the needs indicated. Supervisors ensure that the guidelines are followed.

General timetables

  • Teaching hours are Mon–Fri 8.00–20.15 (on Friday it can end as early as 16.00), excluding unit meeting times.
    • It is recommended that the teaching ends on weekdays by 18:00 at the latest, if it is a daytime teaching (Note evening allowance), with the exception of multiform groups, including online implementations.
  • Teaching on Saturday will be centralized on Main campus due to restaurant and janitorial services as well as library services (with the exception of IT Institute teaching in Lutakko’s lab network and HYVI’s special facilities).
    • When organising weekend teaching, well-being at work and recovery before the next teaching must be taken into account, as well as reasonableness that the same teacher does not teach continuously on weekends, unless this has been separately agreed.
  • The duration of the semester will be announced separately, and the aim is to place teaching evenly throughout the semester (with the exception of single-semester and intensive implementations)

Announcing of teaching needs

  • The teacher/trainer is responsible for the pedagogical foundations of teaching and the needs of teaching
  • The teacher/trainer informs the needs of teaching only in Peppi on the Suggestion for time and location tab. The needs are primarily stated in a structured way by clicking the Add suggestion for time and room button or alternatively verbally in the Additional information for curriculum planners text field.
    • Emails or other files are no longer taken into account
  • The needs for time and location are moderate for the organisation of teaching, they are needs.
  • Timetables are primarily made from the perspective of student groups.
    • They are basically the needs of the implementation: the number and duration of contacts, the need for rooms, whether there is theory first during the same week and then, for example, the need for a special space, the times.
  • There is no webinar in the middle of the day because it is difficult for students to find space to follow it on campus.
    • If there´s a need to change campuses during the day sufficient transition times must be taken into account.
    • Exceptions must be agreed upon with the supervisor. The supervisor informs the authors of timetables in question of these.
  • The authors of the timetables draw up the timetables based on the needs indicated by the teachers in the way they see fit

Agreed schedules

  • Schedules according to the annual clock must be adhered to
    • If the needs for implementation come late they will not be taken into account.
    • If the implementation needs are changed after the deadline they will not be taken into account.
    • It is the teacher’s responsibility to always check the teaching schedule suggestions for each week. The teacher will inform the need for changes by the end date of the check-up date. After this the timetables will be finalised until they are published on the agreed date. After the publication students can see the schedules of the teachings and get to plan their own studies and register for the implementations. Revisions and changes cannot begin to made at that point when the timetables have been published.
    • Exams and other exceptional contact times must be reported in connection with other needs. If the need for an exam does not arise until the semester, it cannot be assumed that it will be available at the exact same time and space where the contacts have been. Time and space is that which is available.
  • It is the teacher’s/trainer’s responsibility to notify if the teaching is cancelled. The teacher/trainer or Education Coordinator must remove the reservation from Peppi. This frees up the space for other users to use. In addition, students are informed that classes have been cancelled because they do not appear on the calendar. Up-to-date bookings also affect other campus activities.
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